Having a work at home career as a transcriptionist has its benefits and advantages, but in order to really be successful, the work at home job requires organization, reliability, discipline and a well equipped home office.
To set up your home office to be a transcriptionist, follow a few basic steps to ensure you have everything you need from the start to create a comfortable and efficient atmosphere.
Whether you prefer a tower, notebook or laptop, a computer with ample storage space and high-speed Internet connection is vital. It is a good idea to have a backup computer should your main computer crash. Purchase a combination printer, scanner, copier and fax machine as well.
You will need top of the line word processing software, transcription software, accounting software to track income and expenses, and security software to ensure the safety of the information on your computer.
The following items are essential for a well-equipped home office:
- Foot pedal for digital transcription
- Backup foot pedal in case the main pedal breaks or malfunctions (not necessary, but a good idea)
- Quality headphones that provide the clearest audio
- Speakers to boost the audio on a notebook or laptop computer
- Playback machine for analog transcription of audio tapes
Furniture and Accessories
If you want to be efficient, you need to be comfortable. It’s a good idea to look into getting an ergonomic desk and chair, ergonomic keyboard, proper lighting to prevent eyestrain, file cabinet, desk trays for organization, file folders, an easily accessible phone and a phone message service.
It’s important to have access to a dictionary and reference resources for the type of transcription you will be doing to check spelling. An online subscription or hardcopy of the AP style guide covers grammar and punctuation.
Also be sure to have the proper business license and check with your city to determine if running a business from your home requires any additional license.