It’s a phenomenon to see the volume of documents that pile up in the form of court proceedings, witness statements, judge’s summaries, etc at law firms. Referred to as legal big data, the information in these documents is useful and needs to be preserved and managed well, as it is critical for enhancing productivity, efficiency, serving the clients better, and staying competitive. A simple solution is the digitization of workflow.
Many successful legal firms and legal practitioners have paved the way by digitizing their paper documents. Quite a few get their audio and video files transcribed by outsourcing this work to digital transcription service providers who can complete the task professionally and deliver accurate digital reports of legal proceedings in quick turnaround times. The delivery of these files is done safely through a secure FTP or other modes to be stored in the database of legal firms and can be used when the need arises. Thus, digitization not only helps in saving storage space, it also helps lawyers in collecting, organizing, storing and analyzing their files and data more quickly and efficiently.
Few benefits of digital transcripts and documents
- Expedites analysis and decision-making
- Increases the productivity of the attorney and the staff
- Promotes Incisive analysis of big data using advanced algorithms that helps predict outcomes using information from the past cases as the basis
- Helps immensely in legal research and the preparation of a case
- Reduces costs and speeds up court processes
- Helps law firms in determining the price of their services through benchmarking themselves with relation to the industry by making use of data analytics
- Receiving instant clarification and fresh insights due to public access to the court records
Due to the confidential nature of the work that law firms have to deal with, they are often deterred from following the digital path and outsourcing legal transcription. However, hiring a professional and reliable service provider can help allay such fears as most established companies have adopted strict measures to ensure security and confidentiality of sensitive data they handle. Here, the law firms have to weigh the pros and cons carefully, although big data poses many risks as well as challenges, they need to realize that going digital is the best route to surviving in the intensely competitive legal practice scenario.
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